BOARD OF GENERAL PURPOSES REPORT
MEETING OF MAY 9, 2015
Four proposals have been submitted for the construction of a new we site. The decision to choose on will be made at the next meeting, September 19.
Jurisprudence: Changes in bylaws for Ionic Lodge # 73 and Sackville Lodge # 137 were approved.
Finance Committee: It was moved and carried that the Grand Treasured provide quarterly financial updates to the Board.
Long Range Planning: The Chair of this committee has been ill for some time. The Chair of the BoGP will appoint a new Chair of the Long Range Planning Committee.
Public Relations: The committee is getting ready for summer parades. A presentation was made on communications, a sub committee of Public Relations. It was hoped to have more effective communications with the fraternity, the media, and the public.
Motion: To amend the Authorized work to simplify moving from degree to degree. This motion was tabled to be studied by the Ritual Committee.
Notice of Motion on reinstatement after suspension for non payment of dues.
if within three years reinstatement without a ballot
if more than three years must petition and be balloted.
If the lodge has surrendered its warrant, can petition another lodge.
Notice of motion re committee meetings. The Chair of each committee must call a meeting by December 31 or within 120 days of being appointed. Ruled out of order, this should be addressed at the Annual Communication.
It was noted that lodge continue to complain about a lack of communication from the BoGP. Attendance at board meeting averages 51 %. It was moved and passed that the Chair of the BoGP establish an Ad Hoc Committee to review board structure and policies.
The Grand Treasurer was reappointed.
The Grand Secretary was not reappointed. There will be a search committee to find a new Grand Secretary.
It should be noted that my term will be completed next June. There should be an election for a board representative at this year’s District Meeting
R W Bro Jack Boyd
GRAND LODGE OF NOVA SCOTIA
BOARD OF GENERAL PURPOSES
May 9, 2015
The meeting was called to order at 11:00 am by the Chairman, RW Bro. Gary Patterson. There was an
opening prayer followed by a moment of silence to honour the brethren who have gone to the Grand
Lodge Above. He then thanked everyone for coming asked the members present to introduce
Grand Master Remarks:
The Grand Master, MW Bro. Paul Frank was not present as he was attending the Annual Communication
of the Grand Lodge of New Brunswick.
Approval of Minutes:
It was regularly moved and seconded that the minutes of the February 28, 2015 meeting be approved as
circulated. The question was called and the motion was Carried.
Motion to Deviate from the Order of the Published Agenda:
It was regularly moved and seconded that the Chairman be permitted to deviate from the order of the
published agenda. The question was called and the motion was Carried.
Business Arising from the Minutes:
The Grand Secretary noted that the RFP for the website was sent to all Board of General Purposes
members for review with all of the details required in very detailed form. Discussion followed with regards
to hosting the website, support of the website and the reason a website is required.
It was regularly moved and seconded that the RFP be accepted as distributed through the Grand
Secretary’s Office. The question was called and the motion was Carried.
MW Bro. Lawrin Armstrong, Chairman of the Jurisprudence Committee noted that a report was sent to the
Board with the package. MW Bro. Armstrong noted that Ionic Lodge 73 By-Laws were resubmitted and
approved and that a new submission from Sackville Lodge 137 was received and approved. It was
regularly moved and seconded that the report of the Jurisprudence Committee be accepted. The
question was called and the motion was Carried.
The Chairman, MW Bro. Shane MacFarlane asked that the final report of the Fraternal Relations
committee has been reported to the Committee on the Condition of the Order and asked the Grand
Secretary to forward a copy of that report to RW Bro. Ronald MacNeill.
The Chairman, MW Bro. Harold Crosby noted that there is no report at this time. Bro. Crosby noted that
Bro. Cameron was asking about a comparative budget, year to date, and Bro. Crosby assured the Board
that if at any time he felt there was a financial problem, he would bring it before the Board.
Discussion followed. Bro. John Cameron moved that the Grand Treasurer provide quarterly financial
updates to the Board of General Purposes, actual expenditures to budget line items. The motion was
seconded, the question was called and the motion was Carried.
Ritual and Education:
RW Bro. Patterson stated that he did not produce a report for this meeting but that his annual report will
be in the Proceedings of Grand Lodge. He also noted that the music is compete and when time permits,
he will get a CD to each Lodge.
MW Bro. Carson Jackson reported he has not received anything to report.
Long Range Planning:
There was no report. Bro. John Cameron noted that the Chairman, Bro. David Ross, has been ill.
Discussion followed and it was suggested that the Chairman should be contacted to appoint a new
Chairman to move the Committee forward. The Chairman, RW Bro. Patterson will contact him.
MW Bro. Roy Lively, Chairman, reported that the Committee is busy getting ready for summer parades.
Bro. Mel Gosse and Bro. Kel Hancock made a presentation on communications, a subcommittee of public
relations. The desired outcomes of the committee was to improve communication from the Public
Relations Committee; to have more effective communication with the Fraternity and to have more
effective communication with the media and general public.
Discussion followed. It was regularly moved and seconded that the Board accept the proposals of the
subcommittee. The question was called and the motion was Carried.
I, Reid MacDuff, DDGM Hants County, move changes to the Authorized Work, Grand Lodge of Nova
Scotia that the following wording be added to the Ritual as an alternative means of lowering or raising the
lodge for work and instruction.
Lowering or Raising the Lodge
W.M.---Bro. Inner Guard.
I.G.--- (r) Worshipful Master.
W.M.---The last as well as the first great care of Masons when convened?
I.G.---To see that we are duly tyled.
W.M.---Attend to that duty and inform the Tyler that I am about to close the lodge on the (1st, 2nd, 3rd)
degree for the purpose of opening for work and instruction in the (1st, 2nd, 3rd). Direct him to take due
notice thereof and govern himself accordingly.
I.G.---ooo, Tyler---ooo, I.G.---Bro. Tyler.
Tyler---Bro. Inner Guard.
I.G.---The Worshipful Master is about to close the lodge on the (1st,2nd, 3rd) degree for the purpose of
opening for work and instruction in the (1st, 2nd,3rd); take due notice thereof and govern yourself
accordingly. (r) W.M.
W.M.---Bro. Inner Guard.
I.G.---The Tyler is informed.
W.M.---ooo. Waiving all signs and ceremonies, I now declare the lodge duly closed on the (1st, 2nd, 3rd)
degree and open in the (1st, 2nd, 3rd) for work and instruction. Bro. Senior Deacon attend at the altar and
rearrange the Great Lights. Bro. Inner Guard, Inform the Tyler.
(S.D. goes to W. of Altar, gives D.G. & S., rearranges lights, D.G. & S. and returns to his place)
Tyler---Bro. Inner Guard
I.G.--- The Lodge is now open in the (1st, 2nd, 3rd) degree.
W.M.---Bro. Inner Guard
I.G.---The Tyler has been informed.
Rationale: It has been my experience that the present ritual wording relating to lowering and/or raising the
lodge is not being followed in any lodge in our district and discussions with brothers confirms that the
same is true in other districts in Grand Lodge. At the same time there does not seem to be any
discussion regarding this common variance taking place at the Grand Lodge level. Therefore it behooves
us to address the issue and present a procedure that is more acceptable for practice in our lodges while
still maintaining the decorum and ceremony that we enjoy. Under the present ritual it is necessary to
formally close and reopen the lodge when raising and/or lowering from one degree to another. This
process usually only occurs during meetings where there is degree work. Although the process is not
overly long it does give the perception of being time consuming and consequently lodges frequently utilize
some homemade version of raising and lowering the lodge. This motion would provide a standardized
optional shorter version of raising and lowering the lodge, it would not be mandatory. The lodge would
have the choice in using the new wording or utilizing the existing wording presently in the Ritual which
would be similar to the option that the Master has in closing the lodge, i.e. short form or long form.
It was regularly moved and seconded that the Ritual be amended. The question was called and
It was then moved and seconded that this motion be tabled for study by the Ritual Committee. The
question was called and the motion was Carried.
I, VW Bro. GrahamD. Campbell,move on behalf of Truro Lodge No. 43 that:
A permanent and distinctive decoration be approved for our officer’s aprons as well as on aprons of any
members who wish to have the same decoration. This is in the form of two embroidered numbers, 1867
and 2017, gold in color on a blue background located in the lower corners of the apron next to and inside the
rosettes or past master emblems. The colors would match the gold and blue of the apron itself. These will
be approximately one inch long and 1/2 inch in height and modest but distinctive in appearance.
It was regularly moved and seconded that Truro Lodge be authorized to wear distinctive regalia. The
question was called and discussion followed. The motion was ruled out of order and is to be dealt with
at the 2016 Annual Communication of Grand Lodge as the Constitution deals with Distinctive Regalia.
Notice of Motion:
I, Robert Northup, Grand Secretary will move or cause to be moved at the next regular meeting of the
Board of General purposes the following amendment to the Regulations of Grand Lodge Chapter 16 by
replacing paragraph (c) (as shown in bold) and renumbering the remaining paragraph as follows:
(a) A member suspended for non-payment of dues shall be immediately restored to his former
membership in the Lodge, without a new ballot, upon payment in full within three years
from the date of his suspension, of all arrears owing at the time of his suspension.
(b) A member suspended for non-payment of dues, desirous of re-instatement shall, if a period
exceeding three years has elapsed since the date of his suspension, or if he is desirous of
re-instatement on payment of an amount which is less than the amount owing at the time of
his suspension, petition for re-instatement. Such petition shall be referred to the
Investigating Committee for report to the Lodge at any regular meeting of the Lodge when a
ballot shall be taken, providing his name, age, place of residence and occupation has been
placed in the notice of the meeting at which such ballot is to be taken. Two black cubes
appearing against him shall prevent re-instatement; and all money accompanying his
petition shall be at once refunded.
(c) A member suspended for non-payment of dues from a lodge which has surrendered
or retired its’ warrant and who is desirous of re-instatement may petition another
lodge in this jurisdiction for admission. The lodge to which the suspended member
has applied may set an amount for dues owing as the lodge shall determine. Such
petition shall then be referred to the Investigating Committee for report to the Lodge
at any regular meeting of the Lodge when a ballot shall be taken, providing that his
name, age, place of residence and occupation has been placed in the notice of the
meeting at which such ballot is to be taken. Two black cubes appearing against him
shall prevent re-instatement; and all money accompanying his petition shall be at
All re-instatements shall be reported forthwith to the Grand Secretary.
Notice of Motion:
I, Ronald MacNeill, a member of this jurisdiction in good standing will move or cause to be moved the
The present Chapter IV section 5 (h) be renumbered Chapter IV section 5 (i) and the following inserted
Chapter IV section 5 (h)
The Chairman of each committee must convene a meeting of his committee before December 31 or
within 120 days after his appointment. If the first appointed chairman does not fulfil this obligation the
Chairman of the Board shall appoint a new committee chairman within 60 days.
With the abundance of digital and electronic communications systems that are available means that travel
and weather should no longer be a reason for not conducting the business of the committee. If the
committee is not necessary then with agreement of a majority of the Board of General Purposes it should
not be appointed.
Again, this motion was ruled out of order to be brought before the Annual Communication of 2016.
The Chairman of the Board, RW Bro. Gary Patterson noted that he has travelled a fair amount to visit
Lodges and one of the things he hears from the Lodges is that they still feel communication or the lack
thereof is a problem with the Board. He stated that on average, the Board has an attendance of 51% per
meeting which is low and that something needs to be done to correct that. The Board members need to
be education on the importance of their role on the Board. The other problem he sees is scheduling. The
Chairman asked the Board permission to set up an Ad-Hoc Committee to review the structure Board and
It was regularly moved and seconded that the Chairman of the Board set up an Ad-Hoc Committee to
review the structure Board and its policies. The question was called and the motion was Carried.
Report of the Nomination Committee for Chairman of the Board:
RW Bro. Frank Gammell reported that there was only one nomination for Chairman of the Board for the
next three year term commencing June 2015 and that is RW Bro. Gary Patterson, the current Chairman.
Recommendation of the Grand Treasurer and the Grand Secretary:
RW Bro. John Dollimount nominated M. W. Bro. Harold Crosby to remain as Grand Treasurer. It was
regularly moved and seconded that Bro. Crosby will remain as Grand Treasurer. The question was called
and the motion was Carried.
RW Bro. John Dollimount nominated M. W. Bro. Robert Northup to remain as Grand Secretary. The
motion was seconded. MW Bro. Shane MacFarlane then nominated VW Bro. Frank Reinhardt as Grand
The Chairman then asked for a private consult with the Chairman of the Jurisprudence Committee, MW
Bro. Lawrin Armstrong and adjourned for 5 minutes.
MW Bro. Armstrong then explained the old process under the Advisory Board versus the new process
under the Board of General Purposes. MW Bro. Armstrong stated that in his opinion as Chairman of the
Jurisprudence Committee, a nomination from the floor for the appointment of either Grand Treasurer or
Grand Secretary should be ruled out of order since there is no provision in the Constitution. He went on
to explain that should Board members not wish to nominate either the Grand Treasurer or the Grand
Secretary that the Chairman of the Board would then have to form a Search Committee for the position to
find a qualified candidate. MW Bro. Armstrong also suggested that a provision should be made to have
this in the Constitution for further guidance. He also stated that in a case where the current Grand
Treasurer or Grand Secretary not be approved by the Board, the incoming Grand Master would have to
appoint either the incumbent or another qualified candidate to act on a ProTem basis until the Board is in
a position to recommend a new Grand Treasurer or Grand Secretary to the Grand Master.
The Chairman then stated that he is prepared to rule the second nomination out of order and that the only
recommendation that can be voted on at this meeting is the recommendation of MW Bro. Northup as
Discussion followed. The Chairman then stated that it would be a closed ballot and asked the Grand
Secretary to take a recess. The Board members were then counted – there were 19 members present
with 18 ballots counted as the Grand Secretary did not have the opportunity to cast a vote. This vote
ended in a tie.
Members of the Board questioned why the Grand Secretary did not have the opportunity to vote as he is
a voting member of the Board and he was then invited back into the room and another ballot was taken
and he was given the opportunity to vote.
The result of the vote was to not recommend the Grand Secretary for another term.
The Chairman of the Board will advise the incoming Grand Master that the Board did not approve the
recommendation of the Grand Secretary and the Chairman will form a Committee to search for a new
The next regular meeting of the Board of General Purposes will be held on September 19, 2015 at the
Tru-Fel Masonic Hall in Bible Hill commencing at 11:00 am.
There being no further business, the meeting was adjourned on a regular motion at 1:40 pm.